Professional Registration

Professional registration launch, 100 pledges in 100 days


We are delighted to be able to make available the opportunity for Analysts to apply to be assessed to become Professionally Registered Analysts!

100 pledges in 100 days is our launch offer, to identify the first 100 Analysts to apply to become professionally registered and represents a significant milestone for AphA and the Analyst profession. We would like to achieve these 100 pledges in 100 days. AphA benefits from having a number of fantastic Assessors who have committed their time and expertise and this is only possible thanks to their dedication. We have undertaken two training days and are planning a third in Cardiff in the next couple of months. The Assessors are currently preparing their own portfolios to be assessed which will mean that they have experience of going through the process themselves as well as ensuring that each prospective registrant is assessed by someone who is themselves on the professional register. In order to ensure transparency and objectivity to the assessments, Assessors from different parts of the country will be undertaking these assessments to ensure that these are done by an Assessor from a different training group. It is appropriate that the first Analysts to have their expertise and experience formally recognised should be those who are taking a lead in the assessment process.

What does the pledge mean?

The pledge is that you will be one of the first Analysts in the UK to join the register i.e. you will submit your portfolio for assessment.

We are conscious that we are relying on assessors who are volunteers and have busy day jobs to fit in this additional role around and we need to be realistic about how quickly applicants can go through the process. Rather than just open the register up and have a potentially ever increasing list of Analysts waiting for assessment, we have decided to limit the first cohort to the first 100 applicants. Once all of these Analysts have been assessed, we will decide whether to open up the register to another cohort, or whether we can open the register to all applicants.

The timescales for the application and assessment process will become clearer as we gain experience and therefore will be able to provide a better indication after completing this initial cohort. Another key aspect of being one of the first to be assessed is that you will be helping to refine the process for subsequent cohorts of applicants. In conjunction with successful applicants, we intend to identify examples of good evidence that has been provided to help others in their applications. We will be working closely with the first 100 to learn from their experiences and through the AphA Professional Development Committee will review feedback to identify what has worked well, and what can be improved.

How will it work?

The important bit that you all want to know! Firstly, applicants will need to email AphA’s Administrator, Val Perigo
([email protected]) who will confirm that the applicant has been successful in applying to become one of the first 100 to be assessed.

We will then match those who are planning to apply to be assessed with an appropriate Assessor – we need to consider a number of factors, including availability of the Assessor and number of current assessments the Assessor will be allocated and may be currently undertaking as well as the Assessor’s and the applicant’s geographic location – to enable the option of undertaking a presentation, (should the applicant choose) and also to ensure that there is independence i.e. there is no conflict of interest based on organisation / geographic proximity. When an Assessor has been identified and allocated, we will give you a date for when you are to submit your portfolio by. This will be likely to be between two and three months to give you enough time to prepare, and whilst some applicants may require less time than this, allowing a time for preparation means that applicants can plan the work required. Providing a date helps us to plan the assessments and also helps the applicant by having a date they are working to. If the date for submission is missed, unless there are extenuating circumstances, you may have to wait for some time until there is another free slot in a suitable Assessor’s schedule, therefore it is important to submit on time. During the Assessor training, we clarified some of the practicalities of how the process will work. Therefore, we can clarify that once a portfolio has been submitted, the Assessor may ask for clarifications in any areas where they believe that the applicant’s evidence is not as clear as it could be. Not all applicants will be required to provide additional evidence or clarification. A second submission, or provision of clarification, will be the final submission. The Assessor will add to the application, alongside their comments and recommendation, a summary of any discussion that they have had with the applicant and any notes from the presentation if the applicant has chosen to supplement their portfolio with a presentation. This portfolio, along with the Assessor’s notes and recommendation will be submitted to the Professional Development Committee (PDC) for review and ratification at the next available PDC meeting (i.e. where there is time to discuss the application). The PDC will not necessarily review all applications in detail, but as a standard to ensure consistency will review a number of assessments from each Assessor (as part of the initial process) and subsequently at least one assessment per year from each Assessor, and at least 10% of applications. This is to ensure that that there is consistency in approach to assessment and that the same standard is applied across the UK irrespective of who the assessor is.

Assuming the Professional Development Committee ratify the Assessors decision that I am successful in my application be admitted to register, what next?

Once the Professional Development Committee has confirmed that the applicant has met the required standards and should be admitted to the professional register, this information is passed on to the Federation of Informatics Professionals (FEDIP) registration team.

Once you are registered. your name will appear on the public register on the FEDIP website alongside with your registration number, which will be your AphA membership number.

You will then need to pay your annual professional registration fee (currently £25) before you can be accepted on to the register. Your professional registration fee will be collected with your annual AphA subscription. This is to prevent having two separate fees to pay each year and to make things easier.

Can I be registered and not be a member of AphA?

What if my AphA membership lapses? You cannot be a registered member of FEDIP and not be a member of AphA – registration requires membership of a professional body. The reason for this is that the professional body (such as AphA) is responsible for managing their code of conduct, and therefore if a registrant’s conduct, after being judged by an appropriate process, is deemed to fall short of that which is required, their AphA membership may cease and the member will be automatically removed from the register.

While we need to have such processes in place, we are not expecting that these will be need to be used, except in very extreme circumstances. The only other way to become a registered member of FEDIP and not be a member of AphA is to join via another professional body i.e. undertake their assessment process to be assessed as meeting the professional registration standards for that professional body.

How long will it take to be assessed and then be registered?

We don’t know yet!

Much will depend on the capacity of the assessors and how long it takes for each person to go through the process. That is one of the reasons we are limiting applications to 100 Analysts in the first cohort, to ensure that that however long it does take, that all applicants get through the assessment process in a reasonable time. We will be keeping in contact with ‘the 100’ to keep them aware of progress and how many Analysts have been assessed.

What happens if I’m not in the first 100?

Unfortunately you will have to wait before you can apply to be assessed. There will be further opportunities, but we cannot predict when they will be.

We are expecting that this is likely to be at least a year, however it is possible that it could be longer.

Therefore, if you are one of the many Analysts who have been waiting for this opportunity, and would like demonstrate to themselves, their employer (and future potential employers) that they meet the standards of practice and conduct to become a Professionally Registered Analyst, it is recommended that you make the pledge and become one of the 100.

What if I have any questions that aren’t covered here?

If you have any questions or would like more information, contact Glen Howard, AphA Director of Professional Development ([email protected]). We will develop a Frequently Asked Questions (FAQ) based on any feedback received through the process and share this via the AphA website and future editions of the AphA Magazine.